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Purchasing

MTD regularly purchases assets, goods, and services necessary to provide public transit service. The procurement processes for doing so are based on full, open, and fair competition to the maximum extent feasible and as required by applicable laws and regulations. MTD utilizes typical governmental solicitation processes such as invitations for bids (IFB), requests for proposals (RFP), and less formal methods for smaller purchases of materials, supplies and services.

Disadvantaged Business Enterprise Draft Goal
Please click here to review MTD’s Overall Goal for Disadvantaged Business Enterprise (DBE) Participation in Federal Transit Administration Assisted Programs.

Small Purchases
MTD carries out non-recurring small purchases on an as-needed basis. In these instances, MTD normally limits contact to 2 or 3 vendors for requesting quotes. MTD selects these vendors based upon internet or telephone searches, knowledge of the market or trade, past experience with vendors, and expediency. If you wish to be considered for obtaining a quote, contact the appropriate person shown below.

For the purchase of supplies and services needed on an ongoing basis (office supplies, bus parts, etc.), MTD typically establishes a “pre-approved vendor” list each calendar year. The competitive process for selecting such vendors takes place in November and December of each year. To be considered for placement on a particular pre-approved vendor list, contact the appropriate person shown below after October 1 of each year.

MTD Purchasing Contacts
Category Contact Name Phone Number E-Mail Address
Bus Parts & Bus Cleaning SuppliesSteve Hahn(805) 883-4229shahn at sbmtd dot gov
Facilities Maintenance & Cleaning SuppliesFrank Reynoso(805) 883-4228freynoso at sbmtd dot gov
Office Equipment & Supplies Lilly Gomez (805) 883-4202 lgomez at sbmtd dot gov
IT-Related Equipment & SuppliesTom Sheldon(805) 883-4205tsheldon at sbmtd dot gov
Bus Stops & Passenger Information George Amoon (805) 883-4220 gamoon at sbmtd dot gov
Formal SolicitationsBrad Davis(805) 883-4201bdavis at sbmtd dot gov

Formal Solicitations
With respect to the larger, publicly-noticed IFBs and RFPs, interested parties may obtain pertinent information about active or recent solicitations from the links on this page. Bidder lists are typically developed prior to issuance of the solicitation through internet or telephone searches, knowledge of the market or trade, and past solicitations. If you wish to participate in an ongoing formal solicitation, contact Brad Davis to be placed on the bidder list for that project in order to receive e-mail notifications regarding project requirements, activities and updates. Due to the limited number of formal solicitations, MTD does not maintain formal bidder lists or have a vendor registration database.

Contract Documents
The terms and conditions for contracts resulting from formal solicitations are contained in the MTD Master Agreement. Where federal funding is involved, the contract will also include the Federal Transit Administration Contract Provisions. If the project involves construction or other public works, the contract will also be supplemented with the State of California Provisions for Publics Works Projects. It is the responsibility of the bidder/contractor to be familiar with all of the terms and conditions associated with a project before submitting its bid or proposal.

Protest Procedures
Procurement protest procedures have been established by MTD to ensure uniform, timely, and equitable consideration of any complaints received concerning procurement activities. A copy of MTD’s protest procedures is available at the following link: MTD Protest Procedures